WOW - World of WearableArt

When freighting your garments to Nelson, New Zealand, you will also need to consider the following:

• Packing your garment

• Batteries and electrical garments

• Calculating cubic metres

• Returning your garment

• Any questions?

Information for New Zealand Designers

1. Mainfreight Sponsored Freighting (back to top)

Mainfreight supports designers by freighting their garments to and from World of WearableArt HQ in Nelson FREE from main centres in Auckland, Wellington, Christchurch and Dunedin. Please note that this free freighting option from main centres is from the depots, not door-to-door.

This is a great opportunity for designers and we hope that you are able to take advantage of it. Please make sure you are aware of the delivery dates as these have been chosen to allow enough time for your entry to travel to Nelson for First Judging. Mainfreight can only offer sponsored freighting if your entry is delivered during the specified drop-off dates (see below).

In order to take advantage of Mainfreight Sponsored Freighting your box(es) must fit within 1.0 cubic metres (m³). If your box(es) are over 1.0m³ additional fees may be incurred.

Please note: It is YOUR (the designer) responsibility to insure your entry from the time of its dispatch through to its ultimate return.

Main centre depot information: 

If you do not live near one of the four main centre depots in New Zealand, Mainfreight also offer a 20% discount to help freight your entry from your local depot to the closest main centre depot, so you can still take advantage of the free freighting from a main centre depot to Nelson.

There are 28 local depots around New Zealand – check out the Mainfreight website for information on your closest local depot.

Mainfreight Depot Drop-Off Dates:

Mainfreight Sponsored Freighting is only available during the dates listed below. Please put these dates into your calendar and ensure you prepare enough time to have your entry at the appropriate Mainfreight depot during the drop-off period.

Mainfreight Main Centres: 
For free freighting to Nelson.

Thu 11 May – Thu 25 May 2023

Mainfreight Local Depot: 
For 20% off freighting to nearest main centre depot.

Fri 12 May – Fri 19 May 2023

2. Alternative Freighting (back to top)

You are welcome to use alternative freighting options, courier services or local postal companies from your city or country. WOW will return your garment using the cheapest method available, at your cost and will contact you in advance to arrange this.

Note that all entries must be at World of WearableArt HQ in Nelson by Monday 12 June 2023, 5pm at the latest.

3. Hand Deliveries (back to top)

You are welcome to hand deliver your entry to World of WearableArt HQ in Nelson, New Zealand however this is by appointment only. Please contact Angela Fisk to arrange a suitable day and time in advance. And note that all entries must be at World of WearableArt HQ in Nelson by Monday 12 June 2023, 5pm at the latest.

Read more about how to pack your garment and go through your final freighting checklist.

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Information for International Designers

1. Mainfreight Sponsored Freighting (back to top)

Mainfreight supports international designers by freighting their garments to and from World of WearableArt in Nelson, New Zealand, with a subsidised handling/customs fee. Mainfreight Sponsored Freighting is available from a number of depots in Australia, United States, United Kingdom, Italy, Netherlands, China, Hong Kong, Taiwan, Singapore, Thailand and Vietnam.

This is a great opportunity for designers and we hope that you are able to take advantage of it. Please make sure you are aware of the delivery dates as these have been chosen to allow enough time for your entry to travel to Nelson for First Judging. Mainfreight can only offer sponsored freighting if your entry is delivered during the specified drop-off dates (see below).

In order to take advantage of Mainfreight Sponsored Freighting your box(es) must fit within 1.0 cubic metres (m³). If your box(es) are over 1.0m³ additional fees may be incurred.

Please contact Mainfreight office to book dropoff and confirm freight to New Zealand prior to dropping off your entry.

Please note: It is YOUR (the designer) responsibility to insure your entry from the time of its dispatch through to its ultimate return.

International Mainfreight Depots

Mainfreight sponsored freighting contact details and information are below: 

AUSTRALIA

UNITED STATES 

ASIA 

EUROPE 

When using the Mainfreight Sponsored Freighting option, there is a handling/customs fee which will be payable to the Mainfreight office when you drop off your entry; this fee (listed below) includes the return of your entry to that depot. 

If you do not live near one of the participating depots but still want to take advantage of the sponsored freighting option, Mainfreight also offer a 25% discount to help freight your entry to the nearest participating depot in Australia, the United States and Asia regions.

The staff at Mainfreight will also be able to help you with all freighting and clearance documentation and queries.

Mainfreight Depot Drop-Off Dates:

Mainfreight Sponsored Freighting is only available during the dates listed below. Please put these dates into your calendar and ensure you prepare enough time to have your entry at the appropriate participating Mainfreight depot during the drop-off period.

United Kingdom & Europe: 
Monday 13 March – Monday 20 March 2023

United States
Monday 20 March – Monday 27 March 2023

Hong Kong, China, Taiwan, Singapore, Thailand & Vietnam: 
Monday 27 March – Monday 3 April 2023

Australia: 
Monday 3 April – Monday 10 April 2023

 2. Alternative Freighting (back to top)

You are welcome to use alternative freighting options, courier services or local postal companies from your city or country.

Consider that small garments may be cheaper to send to and from New Zealand via your local postal services rather than by Mainfreight, due to the handling and customs fees payable.

If you are not taking advantage of the Mainfreight Sponsored Freighting option, please note that you will need to pay for the return freighting of your garment.

WOW will return your garment using the cheapest method available, at your cost, and will contact you in advance to arrange this.

If you are using an alternative freighting method, please ensure you complete the required freighting and clearance documentation and pay any applicable fees.

Note that all entries must be at World of WearableArt HQ in Nelson by Monday 12 June 2023, 5pm (NZST) at the latest.

3. Hand Deliveries (back to top)

You are welcome to hand deliver your entry to World of WearableArt HQ in Nelson, New Zealand however this is by appointment only. Please contact Angela Fisk to arrange a suitable day and time in advance. And note that all entries must be at World of WearableArt HQ in Nelson by Monday 12 June 2023, 5pm (NZST) at the latest.

Additional International Freighting Considerations

Please read the below carefully when planning your freighting options, especially with regards to customs and New Zealand’s biosecurity clearances. All customs and clearance costs must be covered by the designer. 

CUSTOMS CLEARANCES:

• On your customs declaration form, state a nominal value for your garment (e.g. Less than AUD $100 or US $150). Please note that this is not a reflection of the true value of your garment, it is merely for customs purposes – you may insure your garment to any value.
• Garments not sent with a nominal value will incur additional customs charges, payable by you (the designer) before your entry is released into New Zealand. This will delay arrival in Nelson.
• Customs charges incurred on arrival in New Zealand will be in addition to those paid at origin.
• If you are asked by your freight provider to provide the Terms of Shipment (sometimes called INCO Terms), use ‘Deliver Duty Paid’ (DDP)
• Please state on your documentation AND mark the box containing your entry:
  “Temporary Exhibit Only. Not for retail sale.”

We have created these templates to assist with documentation: SLI for Mainfreight Sponsored Freighting, Commercial Invoice

BIO-CLEARANCES:

New Zealand has strict requirements around biosecurity and biological materials entering the country. These have been put in place to help protect New Zealand’s native plants and animals from introduced pests and diseases. If you have used biological materials you will need to check carefully that your garment will be able to clear biosecurity requirements.

• Ensure that the contents including any biological materials are fully declared on your customs declaration.
• Before entering a garment that uses animal or plant products, establish whether the products are protected by the Convention on International Trade in Endangered Species (CITES) https://cites.org/eng/disc/what.php.
• If necessary, ensure that your entry is accompanied by the necessary export documentation from the CITES authority in the country of origin.

For more information on New Zealand Biosecurity:
Visit the Ministry for Primary Industries’ website for more information on importing your entry into New Zealand https://www.mpi.govt.nz/importing/ 

If you have a specific query you can also email info@mpi.govt.nz or phone +64 9 909 3030.

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Packing Your Garment

It’s important to pack your garment carefully and securely so that it arrives in Nelson looking the same as when it left your studio.

We’ve put together some top tips on how best to package your entry here.

Additionally, please carefully consider the following:

1. Please insure your entry from the time of its dispatch through to its return.
2. Ensure your garment is packaged carefully and is easily transportable. Do not send in heavy packaging such as wooden boxes or old wardrobes! Heavy packaging should only be used if absolutely necessary. Please avoid using wood if you are sending from overseas as this carries bio-security risks which could result in your box being refused entry by Customs.

3. You (the designer) are responsible for packaging your garments securely.
4. Make sure you remove any batteries from your garment before packing. See the section on batteries for more information.
5. Garments packed firmly in smaller boxes are much safer than those loosely packed in over-sized boxes.
6. If your strength is creating and not crating, you may like to ask a friend to help you pack your garment.
7. If using Mainfreight Sponsored Freighting, packed garments should not exceed more than 1 cubic metre in volume.
8. ALL entry documentation including Dressing Instructions, signed Terms & Conditions (available to print from Step 3: Complete & Submit Entry as part of the online entry process), and student identification (if applicable) MUST be included in your box. As part of your online entry process you will find a final checklist at Step 3: Complete & Submit Entry.
9. Please print the official address label generated as part of the World of WearableArt Competition online entry process and attach to your box ready to freight your entry.
10. Boxes must have a return address clearly marked.

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Batteries and Electrical Garments

Batteries and power banks are classed as dangerous goods and generally are not accepted for freighting. You will need to discuss with your freighting provider before packing batteries with your garment.

If your garment has electrical components, please make sure that you provide detailed instructions. Our guidelines on electrical components can be found here.

If your garment requires a specialised form of power supply, please e-mail Tanya Jacobs to discuss further.

Please note that we will not be able to return any batteries or power banks sent with garments.

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Calculating Cubic Metres

Designers using Mainfreight Sponsored Freighting are allowed to freight an entry(s) in more than one box, however these should not exceed a total of 1.0 cubic metres (m³).

If your box(es) are over 1.0m³ in total, additional fees may be incurred.

To calculate cubic metres, measure your garment (once firmly packaged) in metres and multiply length x width x depth.

For example:

0.8m length x 0.6m width x 0.35m = 0.168m³

If you have more than one box, calculate the cubic metres for all boxes and add them together.

The total should not exceed 1.0m³

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Garment Returns

Garments are returned during two returns periods throughout the year: September/October and January/February.

New Zealand – All

• Unselected New Zealand entries are returned to designers in September/October each year.
• Selected New Zealand entries are returned to designers in January/February each year, with the exception of any garments being held on temporary loan.

International – Unselected

• Unselected International entries that were sent using Mainfreight Sponsored Freighting will be sent to the Mainfreight depot in Auckland by 30 September each year and will then be shipped in the next available container shipment to the relevant depot.
• For Unselected International entries sent at designers own cost and not via Mainfreight Sponsored Freighting, we will contact you directly by 30 September each year to make arrangements for the return freighting with you.

International – Selected

• Selected International entries that were sent using Mainfreight Sponsored Freighting, and are not being held on temporary loan, will be sent to the Mainfreight depot in Auckland by 28 February each year and will then be shipped in the next available container shipment to the relevant depot.
• For Selected International entries sent at designers own cost and not via Mainfreight Sponsored Freighting, we will contact you directly by 31 January each to make arrangements for the return freighting with you.

Other things to know about returns:

• It is each designer’s responsibility to insure their garment/s from time of dispatch through to return, if they choose to do so.
• Make sure your address details are current and correct in your WOW Designer Profile as this is the address we will send your garment back to.
• Please note that your garment may not return in the same box.

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Do you need help freighting your entry?

If you need any further assistance with freighting details, please contact the WOW Competition Department:

Angela Fisk: angela@worldofwearableart.com

We wish you all the best with your entry in the World of WearableArt Competition and look forward to seeing your wonderful works of art!

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