So you have completed your entry and now you are considering how to get it from the living room floor or your studio workspace to Nelson, New Zealand?

Firstly don’t panic there are several ways you can safely deliver your entry to the World of WearableArt and have it arrive in pristine condition.

Designers are responsible for the cost of freighting their garment to and from World of WearableArt in Nelson, New Zealand. 

 

There are several different ways of getting your entry to Nelson, New Zealand:

  1. Using Mainfreight Sponsored Freighting
  2. Using alternative freighting, courier or postal companies from your city or country. 
  3. Hand delivering your garment to the Wardrobe Department in Nelson

 

To find out more about your freighting options, first select where you are shipping from: 

 

When freighting your garments to Nelson, New Zealand, you will also need to consider the following:

 

 

 

Information for New Zealand Designers

1. Mainfreight Sponsored Freighting (back to top)

Mainfreight supports designers by freighting their garments to and from World of WearableArt HQ in Nelson FREE from main centres in Auckland, Wellington, Christchurch and Dunedin. Please note that this free freighting option from main centres is from the depots, not door-to-door.

This is a great opportunity for designers and we hope that you are able to take advantage of it. Please make sure you are aware of the delivery dates as these have been chosen to allow enough time for your entry to travel to Nelson for First Judging. Mainfreight can only offer sponsored freighting if your entry is delivered during the specified drop-off dates (see below).

In order to take advantage of Mainfreight Sponsored Freighting your box(es) must fit within 1.0 cubic metres (m3). If your box(es) are over 1.0m3 additional fees may be incurred.

 

Please note: It is YOUR (the designer) responsibility to insure your entry from the time of its dispatch through to its ultimate return.

 

 

Main centre depot information: 

Auckland

Wellington

Mainfreight Lane, off Saleyards Road, Otahuhu

1-87 Aotea Quay, Pipitea

Phone: 09 259 5500

Phone: 04 816 5200

Attn: Robert Croft

Attn: John Holton or Stuart Thorn

 

Christchurch

Dunedin

25 Hayton Road, Wigram

Strathallan Street, South Dunedin

Phone: 03 348 4059

Phone:  03  455 1009

Attn: Debbie Blackburn or Laurie McMahon

 

 

If you do not live near one of the four main centre depots in New Zealand, Mainfreight also offer a 20% discount to help freight your entry from your local depot to the closest main centre depot, so you can still take advantage of the free freighting from a main centre depot to Nelson.

There are 28 local depots around New Zealand – check out the Mainfreight website for information on your closest local depot.

 

Mainfreight Depot Drop-Off Dates:

Mainfreight Sponsored Freighting is only available during the dates listed below. Please put these dates into your calendar and ensure you prepare enough time to have your entry at the appropriate Mainfreight depot during the drop-off period.

 

Mainfreight Main Centres: 
For free freighting to Nelson.

Thurs 23 May – Thurs 6 June 2019

 

Mainfreight Local Depot: 
For 20% off freighting to nearest main centre depot.

Friday 24 May – Friday 31 May 2019

 

2. Alternative Freighting (back to top)

You are welcome to use alternative freighting options, courier services or local postal companies from your city or country. WOW will return your garment using the cheapest method available, at your cost and will contact you in advance to arrange this.

 

3. Hand Deliveries (back to top)

You are welcome to hand deliver your entry to World of WearableArt HQ in Nelson, New Zealand however you must contact the Wardrobe Department in advance to organise a day and time to deliver your entry.  And note that all entries must be at World of WearableArt HQ in Nelson by Tuesday 18 June 2019, 5pm (NZST) at the latest.

 If you wish to hand deliver your entry, please contact Wardrobe Administrator Kate Ruffell to arrange a suitable day and time.  When you arrive at WOW, please go to the Museum reception desk and let a member of staff know that you are delivering an entry to the Wardrobe Department. From here, someone from the Wardrobe Department will come and meet you, and receive your entry.

 

Read more about how to pack your garment and go through your final freighting checklist.

 

 

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Information for International Designers

1. Mainfreight Sponsored Freighting (back to top)

Mainfreight supports international designers by freighting their garments to and from World of WearableArt in Nelson, New Zealand, with a subsidised handling/customs fee. Mainfreight Sponsored Freighting is available from a number of depots in Australia, United States, United Kingdom, Netherlands, China, Hong Kong, Taiwan and Singapore.

This is a great opportunity for designers and we hope that you are able to take advantage of it. Please make sure you are aware of the delivery dates as these have been chosen to allow enough time for your entry to travel to Nelson for First Judging. Mainfreight can only offer sponsored freighting if your entry is delivered during the specified drop-off dates (see below).

In order to take advantage of Mainfreight Sponsored Freighting your box(es) must fit within 1.0 cubic metres (m3). If your box(es) are over 1.0m3 additional fees may be incurred.

 

Please note: It is YOUR (the designer) responsibility to insure your entry from the time of its dispatch through to its ultimate return.

 

 

International Mainfreight Depots

Please click here to see the contact details and information for your nearest Mainfreight depot that offers sponsored freighting.

When using the Mainfreight Sponsored Freighting option, there is a handling/customs fee which will be payable to the Mainfreight office when you drop off your entry; this fee (listed below) includes the return of your entry to that depot. 

 

Australia

$200 AUD

United States

$200 USD

Europe

€200 EUR

United Kingdom

£200 GBP

China & Hong Kong

$200 USD (local currency equivalent)

Taiwan

$200 USD (local currency equivalent)

Singapore

$200 USD (local currency equivalent)

 

If you do not live near one of the participating depots but still want to take advantage of the sponsored freighting option, Mainfreight also offer a 25% discount to help freight your entry to the nearest participating depot in Australia, the United States and Asia regions.

The staff at Mainfreight will also be able to help you with all freighting and clearance documentation and queries.

Please click here to see the contact details of your nearest Mainfreight depot.

 

Mainfreight Depot Drop-Off Dates:

Mainfreight Sponsored Freighting is only available during the dates listed below. Please put these dates into your calendar and ensure you prepare enough time to have your entry at the appropriate participating Mainfreight depot during the drop-off period.

 

US, UK & Netherlands: 
Mon 8 April – Mon 15 April 2019

 

Australia, Hong Kong, China, Taiwan & Singapore: 
Mon 22 April – Mon 29 April 2019

 

 2. Alternative Freighting (back to top)

You are welcome to use alternative freighting options, courier services or local postal companies from your city or country.

Consider that small garments may be cheaper to send to and from New Zealand via your local postal services rather than by Mainfreight, due to the handling and customs fees payable.

If you are not taking advantage of the Mainfreight Sponsored Freighting option, please note that you will need to pay for the return freighting of your garment.

WOW will return your garment using the cheapest method available, at your cost, and will contact you in advance to arrange this.

If you are using an alternative freighting method, please ensure you complete the required freighting and clearance documentation and pay any applicable fees.

 

3. Hand Deliveries (back to top)

You are welcome to hand deliver your entry to World of WearableArt HQ in Nelson, New Zealand however you must contact the Wardrobe Department in advance to organise a day and time to deliver your entry.  And note that all entries must be at World of WearableArt HQ in Nelson by Tuesday 18 June 2019, 5pm (NZST) at the latest.

 If you wish to hand deliver your entry, please contact Wardrobe Administrator Kate Ruffell to arrange a suitable day and time.  When you arrive at WOW, please go to the Museum reception desk and let a member of staff know that you are delivering an entry to the Wardrobe Department. From here, someone from the Wardrobe Department will come and meet you, and receive your entry.

 

Additional International Freighting Considerations

Please read the below carefully when planning your freighting options, especially with regards to customs and New Zealand’s biosecurity clearances. All customs and clearance costs must be covered by the designer. 

 

CUSTOMS CLEARANCES:

  • On your customs declaration form, state a nominal value for your garment (e.g. Less than AUD $100 or US $150). Please note that this is not a reflection of the true value of your garment, it is merely for customs purposes – you may insure your garment to any value.
  • Garments not sent with a nominal value will incur additional customs charges, payable by you (the designer) before your entry is released into New Zealand. This will delay arrival in Nelson.
  • Customs charges incurred on arrival in New Zealand will be in addition to those paid at origin.
  • If you are asked by your freight provider to provide the Terms of Shipment (sometimes called INCO Terms), use ‘Deliver Duty Paid’ (DDP)
  • Please state on your documentation AND mark the box containing your entry:
    “Temporary Exhibit Only. Not for retail sale.”

 

BIO-CLEARANCES:

New Zealand has strict requirements around biosecurity and biological materials entering the country. These have been put in place to help protect New Zealand’s native plants and animals from introduced pests and diseases. If you have used biological materials you will need to check carefully that your garment will be able to clear biosecurity requirements.

  • Ensure that the contents including any biological materials are fully declared on your customs declaration.
  • Before entering a garment that uses animal or plant products, establish whether the products are protected by the Convention on International Trade in Endangered Species (CITES).
  • If necessary, ensure that your entry is accompanied by the necessary export documentation from the CITES authority in the country of origin.

For more information on New Zealand Biosecurity:
Visit the Ministry for Primary Industries’ website for more information on importing your entry into New Zealand https://www.mpi.govt.nz/importing/ 

If you have a specific query you can also email info@mpi.govt.nz or phone +64 9 909 3030.

 

 

 

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Packing your garment

It’s important to pack your garment carefully and securely so that it arrives in Nelson looking the same as when it left your studio.

We’ve put together some top tips on how best to package your entry here.

 

Additionally, please carefully consider the following:

  1. Please insure your entry from the time of its dispatch through to its return.
  2. Ensure your garment is packaged carefully and is easily transportable. Do not send in heavy packaging such as wooden boxes or old wardrobes! Heavy packaging, such as wooden crates, should only be used if absolutely necessary.

  3. You (the designer) are responsible for packaging your garments securely.
  4. Garments packed firmly in smaller boxes are much safer than those loosely packed in over-sized boxes.
  5. If your strength is creating and not crating, you may like to ask a friend to help you pack your garment.
  6. If using Mainfreight Sponsored Freighting, packed garments should not exceed more than 1 cubic metre in volume.
  7. ALL entry documentation including Dressing Instructions, signed Terms & Conditions (available to print from Step 3: Complete & Submit Entry as part of the online entry process), and student identification (if applicable) MUST be included in your box. As part of your online entry process you will find a final checklist at Step 3: Complete & Submit Entry.
  8. Please print the official address label generated as part of the World of WearableArt Awards online entry process, and attach to your box ready to freight your entry.
  9. Boxes must have a return address clearly marked.

 

 

 

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Calculating Cubic Metres

Designers using Mainfreight Sponsored Freighting are allowed to freight an entry(s) in more than one box, however these should not exceed a total of 1.0 cubic metres (m3).

If your box(es) are over 1.0m3 in total, additional fees may be incurred.

To calculate cubic metres, measure your garment (once firmly packaged) in metres and multiply length x width x depth.

 

For example:

0.8m length x 0.6m width x 0.35m = 0.168m3

If you have more than one box, calculate the cubic metres for all boxes and add them together.

The total should not exceed 1.0m3

 

 

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Returning Your Garment

Garments are returned during two returns periods throughout the year: September and January.

  • Unselected New Zealand entries will be returned to designers by 30 September.
  • Selected New Zealand entries will be returned to designers by 31 January with the exception of garments temporarily retained for exhibition at the National WOW Museum & Nelson Classic Car Collection in Nelson, New Zealand.
  • Unselected International entries sent using Mainfreight Sponsored Freighting will be returned to the Mainfreight depot in Auckland by 30 September.
  • For Unselected International entries sent at designers own cost, you will be contacted directly by 30 September to arrange return freighting.
  • Selected International entries sent using Mainfreight Sponsored Freighting and not temporarily retained will be returned to the Mainfreight depot in Auckland by 31 January.
  • For Selected International entries sent at designers own cost, you will be contacted directly by 31 January to arrange return freighting.

 

Other things to know about returns:

  • Please insure your entry from the time of its dispatch through to its return.
  • Make sure your address details are updated in your Designer Profile as this is the address we will send your garment back to.
  • Please note that your garment may not return in the same box.
  • Further information regarding garment returns can be found in the Garment Returns section of the official Competition Terms & Conditions

 

 

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Do you need help freighting your entry?

If you need any further assistance with freighting details, please contact the Wardrobe Department:

Kate Ruffell, Wardrobe Administrator: kate@worldofwearableart.com  +64 3 547 0864

We wish you all the best with your entry in the World of WearableArt Awards and look forward to seeing your wonderful works of art!

 

 

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